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Wedding Planning Full Package 

Wedding Preparation:

  • Meeting for consultation with theme design and venue options

  • Plan wedding ceremony and reception

  • Estimate the budget and analyze it with a custom spreadsheet as per the priorities of the event

  • Itinerary for the event

  • Personal phone contact and group conversations with the family and sending updates through email or text messages

  • Event and wedding vendor selection and coordination for contracts

  • Venue visits and contact review

  • Checklists and reminders

  • Dry run of the event with vendors as per the timeline

  • Rehearsal dinner prior to the wedding

  • Seating chart for each event with a floor plan

  • Wedding trousseau selection

  • Wedding and event favors suggestion

  • Invitation and wedding stationery selection

  • Options for bad weather days with a backup plan


Vendor Selection:

  • Preferred vendor options

  • Caterers, Dessert Bars, Salad Bars, Décor, Entertainment, Photo, Video, Invitations, Cake , Flowers, Travel, Rental, Music, Musicians, Performers, DJs, and Live Bands

  • Review contracts, suggest options as per the requirement, and finalize after the client’s approval

  • Track the payment with deposits and due dates and send reminders

  • Allocate spreadsheet with wedding expenses

  • Work closely with all vendors on the timeline of the event

  • Relay the final guest count and update vendors a week before the event


Dry Run:

  • Ceremony rehearsal coordination

  • Coordinate the wedding party entrees

  • Set up the place cards, and welcome table, coordinate décor, and favors

  • Coordinate the floor seating and layout for the ceremony, lunch, cocktails, reception dinner, and overall set for centerpieces, flowers, and first look photo shots, and coordinate the final itinerary with the vendors and the wedding party


Wedding Day/Event:

  • A full day of coordination with the timeline as chosen by the client up to 12 hours

  • Wedding day seating chart and program placement for guests and family

  • Wedding itinerary to all the vendors and coordinate the timing for each

  • Coordinate the entry of bride, bridesmaids, family, groom, groomsmen, flower girls, ring bearer, priest, and ministers for the wedding ceremony

  • Guest seating coordination with the seating chart and attend all special need requirements

  • Flower distribution and programs to guests

  • Set up a welcome table and favor table

  • Secure the gifts and card holders for the client for each event

  • Coordinate the music for the ceremony with mics and sound requirement for each event

  • Coordinate the lighting and sound for the overall event

  • Review and take care of all the specific requirements of the client

  • Coordinate photos and videos for live screens and for instant sharing

  • Coordinate with the internet service provider for WIFI and have the hotspot available as a backup

  • Settle vendor payments and balance amount dues

  • Coordinate the transportation for the wedding party

  • Coordinate the grand exit

  • Coordinate the breakdown


We customize wedding packages to meet the specific needs of our customers. Price is dependent on additional staff needs, service requirements, location, and a number of guests. Please contact me for more information.

Packages: Text

Wedding Planning Partial Package 

Preparation:

  • Meeting in person to consult the concept and planning process for the wedding at the venue

  • Ceremony and reception planning

  • Estimating vendor cost on the design

  • Timeline and program

  • Stay in the conversation on the phone, text, and email

  • Options for service providers

  • Schedule the tasting and vendor meets with the clients


Vendor Selection:

  • Options of preferred vendors

  • Other recommendations for vendors from other places as per the client requirements

  • Review the proposal and contracts for the client

  • Finalizing vendors for the wedding as per the client approval

  • Track the vendor deposits, payments, and due dates


Dry Run:

  • Ceremony and reception timeline updates

  • Wedding party entry and seating

  • Vendor parking and wedding favor placement, place cards, and welcome table setup

  • Walkthrough of all the details for ceremony decor and reception at the venue along with the floor plan and layout for guest seating, and vendor placements a day before the event


Wedding Day/Event Coordination:

  • All-day coordination for vendors, guest seating, seating chart placement, the timeline for wedding party up to 12 hours on the floor

  • Wedding day itinerary with bride and groom

  • Favors and gift table set up and secure the gift cards for the client

  • Centerpieces, flowers, and any wedding favor coordination

  • Coordinate with DJ, music for the ceremony, live musical group placement, and sound coordination

  • Light and screens, hobo, and marquee letter placements

  • Wedding props, photo and video coordination with a timeline for the first look and candid shots

  • Guest seating and attend to the special needs requirements of the clients

  • Entry coordination of the wedding party for the ceremony and reception

  • Coordinate the music for the program, cake, toast, and dinner time coordination for guests

  • Distribute final payments to the vendors

  • Coordinate transportation and handover all the gift cards and gifts to the client

  • Grand exit coordination

Packages: Text

Ceremony or Reception Coordination

Preparation:

  • Constant contact through email, text, and phone during the week of the wedding ceremony or reception

  • Timeline and programs for the event

  • Vendor coordination with the timeline and guest count update prior to the event

Vendor Selection:

  • Options of preferred vendors and recommendations

  • Coordinate the requirements and the timeline, placement of vendors at the venue


Wedding Day/Event Day/Reception Day Coordination:

  • Overall coordination on the day of the event up to 6 hours on the floor

  • Final set up of décor, flowers, welcome table, favors, and gift table

  • Seating layout and floor plan as approved by the client

  • Coordinate and attend to any special needs of the guests

  • Coordinate timeline and itinerary with the vendors and wedding party, programs for guest

  • Coordinate light and sound for the event

  • Coordinate with the vendors and placement of them in the venue of the event

  • Final payments to the vendors

  • Coordinate gifts and gift card handing over to the client

  • Coordinate grand exit

  • Coordinate break down

Packages: Text

Month of Coordination


Preparation:

  • Meeting in person to discuss the requirements and to finalize the venue and vendors

  • Stay in conversation over the phone, text, and email

  • Schedule ceremony and reception for vendors


Vendor Selection:

  • Preferred vendor options and suggestions

  • Update the wedding day timeline to the vendors and the final counts a week before the wedding day

  • Share the program itinerary with the vendors for set up, parking, placement, and breakdown time


Wedding Day/Event Coordination:

  • All day coordination on the floor for up to 10 hours

  • Manage the timeline and program as planned with the client approval for the day of coordination

  • Place cards, seating charts, guests seating, and vendor placement

  • Coordinate set up and décor

  • Coordinate sound and light

  • Coordinate ceremony timeline with entries along with the music as approved by the client

  • Coordinate the reception timeline with the wedding party and vendors

  • Coordinate ceremony and reception activities

  • Attend to any special needs of the guests

  • Final payments to the vendors

  • Coordinate the gifts and cards, and handover them over to the client at the end of the event

  • Grand exit coordination

  • Transportation for the wedding party

  • Breakdown coordination with the vendors as per the timeline

Packages: Text
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